How do I manage a Combined Campaign for my department?

The Role of a Department Coordinator

Department Coordinators, selected by their Directors, play a pivotal role in managing the internal mechanics of the campaign within each Department and serving as campaign focal points.  On matters of campaign policy, procedures, and time frames, Department Coordinators get their instructions from the State Campaign Coordinator. Your responsibilities are to:

• Work with Department administration to enlist and train a Volunteer team and serve as an informational resource to them

• In concert with administration, set an annual fundraising goal for the Department

• Promote the campaign in a variety of ways

• Attend training/informational sessions called by the campaign

• Ensure distribution of campaign materials

• Adhere to campaign timetable

• Communicate with Local Campaign Operating Agencies as needed

• Communicate with volunteers goal setting progress

• Ensure pledge forms indicating payroll deductions are forwarded to the Department of Civil Service weekly

• Ensure pledge forms indicating checks, credit card payments or direct bills are forwarded to the Campaign Manager/Fiscal Agent: Michigan Association of United Ways, 1627 Lake Lansing Road, Suite B, Lansing, MI 48912

Some departments have been successful in setting up a rotation system by assigning two employees to serve as Department Coordinators each year - one to take the lead, the other to assist in a given campaign year. The following year the lead Coordinator rotates out of the campaign, the assistant assumes the lead and another employee is chosen to help.